The Grant Park Music Festival (the Festival) seeks a full-time, year-round Administrative Coordinator to join our staff and manage key tasks and projects throughout our office. Reporting to the Chief Financial Officer, the Administrative Coordinator has a wide array of responsibilities, including serving as the Festival's office manager, performing data entry, producing mailings, and providing executive office support for the CEO. Qualified candidates will demonstrate their ability to anticipate organizational needs, be detail-oriented and efficient, and have a "can-do" attitude. 


SELECT DUTIES AND RESPONSIBILITIES

• Serve as office manager and help to ensure the smooth operation of the Festival's administrative office; manage mail and packages, track and order supplies and materials, and serve as point of contact for maintenance and security staff. 
• Enter donor contributions and pledges into our CRM system (Tessitura), produce weekly gift acknowledgement letters, and make updates to records.
• Produce and update materials including calendars, meeting programs, board handbooks and directories.
• Serve as liaison to outsourced IT services and provide staff support and training on computers, software applications, digital file system, and shared office technology.
• Assist with preparations for organizational events and meetings, including sending invitations, collating materials and registration lists, and making reminder calls.
• Schedule meetings for the CEO and assist with calendar management as needed.

CANDIDATE QUALIFICATIONS

• Minimum of three years of administrative-support experience; non-profit organization experience a plus.
• Demonstrated proficiency in Microsoft Office applications - especially Outlook, Word, and Excel.
• Excellent interpersonal and communication skills.
• Ability to operate in a fast-paced and dynamic environment, managing and prioritizing simultaneous tasks and deadlines.
• High level of integrity and trustworthiness with confidential information.
• Demonstrated organizational and project management skills.
• Previous experience with Tessitura is preferred. 

COMPENSATION/SCHEDULE

• $43,000 - $45,000, commensurate with experience.
• Competitive annual benefits package includes two weeks paid vacation, ten paid holidays, four paid personal days, 12 paid sick days; employee and dependent health, dental, vision and life insurance; and 403(b) retirement plan with 3.75% employer matching contribution after one year of employment.
• Work day is 9am - 5pm; occasional evenings will be required for organizational meetings/events.
• Start Date: As soon as possible.

 

MANDATORY COVID-19 VACCINE POLICY

The Grant Park Orchestral Association (the Association) has implemented a policy requiring all employees to be vaccinated against COVID-19. This policy is consistent with our duty to maintain a workplace that is free of known hazards, to eliminate any direct threats to the health or safety of individuals in the workplace, and to safeguard the health of our staff, musicians, patrons, and the community at large. This policy will comply with all applicable federal, state and local laws and is based on guidance from Chicago Department of Public Health, the Illinois Department of Public Health, the Equal Employment Opportunity Commission and the Centers for Disease Control and Prevention.

Prior to the first day of on-site work at the Association's office or venue, and/or within 10 days of hire, all employees must show proof of at least one vaccine dose; within the next 28 days, all employees must be able to show proof of completed course of vaccination. Paid time off to receive vaccinations is available.

Those seeking an exemption from this requirement for medical or religious reasons should complete a request for accommodation form here and submit to Hannah Lehman, Chief Financial Officer (hannah.lehman [at] gpmf.org).

ABOUT THE FESTIVAL

For more than 85 years, the Grant Park Music Festival has been Chicago's summer musical sensation, demonstrating that classical music performed by a world-class orchestra and chorus can have a transformative impact on the city. Showcased in the city's most spectacular setting, the Festival continues to be the summer gathering place for all of Chicago. The Jay Pritzker Pavilion in Millennium Park is the official home of the Grant Park Music Festival, with free seats available for every concert.

The Festival is led by Artistic Director and Principal Conductor Carlos Kalmar, along with Grant Park Chorus Director Christopher Bell, Grant Park Orchestral Association President and CEO Paul Winberg, and Board Chair Adam Grais.

The Festival strives to create a workplace that reflects the diversity of our city and the audiences we serve. People of all backgrounds and experiences, and especially those that have been historically underrepresented in the field, are encouraged to apply for open positions at the Festival. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, pregnancy, genetic information, marital status, disability, veteran status, sexual orientation, gender identity or any other classification protected by law.

For more information on the Grant Park Music Festival, please visit our website: gpmf.org.